A pay stub may show the amount earned for the immediate pay period as well as total year-to-date earnings. Depending on the workplace, this document may be referred to as a payslip, pay advice, check stub, or simply paycheck. Regardless of the name, this important document provides employees with information on wages and benefits for accurate record-keeping, tax filing, and proof of income or employment.
Paystubs also help protect employers by creating a record of accurate and timely payments. As mentioned above, employees receive payment in a variety of ways. Many employees prefer to receive electronic paychecks so funds are deposited directly into their bank account each month.
For employees without a bank account, companies can issue payroll cards that they can use like a debit card. Some government agencies pay employees or vendors with payroll warrants, which look like regular paychecks but issue funds from an associated treasury department rather than a bank account.
With the increase in electronic payments, some companies provide employees with an electronic pay stub as well, which can be printed to create a hardcopy. But for small businesses and organizations that issue both electronic and physical paychecks, a pay stub template is a great option to help save time and streamline payroll management.
To help with the payroll preparation, we've also included a time card template in Smartsheet, a spreadsheet-inspired work management tool that makes time card management easier and more collaborative than Excel, Word, and PDF template formats. The pre-built time card template includes an automated approval process that eliminates manual steps and ensures no request is missed.
Try Smartsheet Time Card Template. This payment stub template offers a professional, easy-to-read layout. Enter payments and deductions, and the template will automatically calculate the totals.
There is also room to add fine print about payment policies or notices for employees. Smartsheet is a cloud-based platform that enables HR teams to manage everything from job applicant tracking to new hire onboarding and employee performance reviews. See Smartsheet in action. Watch a free demo. This template is designed to look like a traditional earnings statement, making it ideal for corporate settings or any business that wants a straightforward paycheck stub template.
There are fields for company and employee information, income and deductions, and totals for both current and year-to-date amounts. The pay period and pay date are prominently displayed for easy tracking. If you need a pay stub template with detailed hourly data, this Excel option shows an itemized list of hours worked and hourly rates based on the type of shift completed.
Enter the type of hours worked, number of hours, and pay rates, and the template will calculate the totals. You can also itemize deductions, while net pay is displayed at the bottom of the template. This template is a great option for organizations, nonprofits, or businesses that want a comprehensive paycheck stub template. Templates for payroll stub can be used to give your employees their pay stubs in both manual and electronic formats.
Free Microsoft Excel payroll templates and timesheet templates are the most cost-effective means for meeting your back office needs.
Employee attendance tracker. Biweekly time sheet. Employee timecard daily, weekly, monthly, and yearly. Biweekly time sheet with sick leave and vacation with sample data. Time sheet. Time Sheet. Time sheet weekly. Sample payroll register. As you get the freedom to choose the template of your choice, you can choose the format in which your employees will receive the stub.
Each paycheck stub template has a professional layout which keenly classifies the way your stub details are reflected. You can choose from basic to advance template designs if you want a customized stub layout instead of the default one. The sample of free check stub templates can be downloaded for reference.
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